The Invoices page sorts every invoice into tabs by where it is in the process, so you can see what's waiting, what's funded and what's paid.
| # | What it is |
|---|---|
| 1 | Status tabs (see the table below) |
| 2 | Search: find an invoice by number, reference or debtor |
| 3 | Click an invoice number to open its details |
| 4 | Labels your factor has added to the invoice |
| 5 | Export Invoices: download the list as a CSV file |
| 6 | Create Invoice |
| 7 | Rows per page and page arrows |
| Tab | What you'll find there |
|---|---|
| Drafts | Scans from the Upload page that haven't been submitted yet |
| Pending | Invoices you've submitted that your factor hasn't reviewed yet |
| Approved for Funding | Invoices your factor has approved, with funding on the way |
| Open | Funded invoices still waiting for payment from your debtor |
| Closed | Invoices that have been paid and closed |
| Rejected | Invoices your factor declined. Contact your factor for details |
Labels. Your factor may tag invoices with labels such as NF (non-factored) or others they use. Ask your factor what a label means if you're not sure.
Invoice details
Click an invoice number to open it. The Details tab has two sections; click either one on the left to jump to it.
1 Details and Documents tabs · 2 Jump to Amount Details · 3 Hover the info icon for what each Payment Status means
Information shows the debtor, invoice and reference numbers, key dates (invoice, funded, created, paid, closed), Days Aged, Days Outstanding, and the invoice and payment status.
1 Amount Details (see the table below)
Amount Details shows how the invoice was funded:
| Amount | What it means |
|---|---|
| Invoice Amount | The full invoice total |
| Invoice Balance | What's still unpaid |
| Advance Amount | What your factor advanced to you |
| Escrow Reserve Amount | What your factor is holding back until the debtor pays |
| Cash Reserve Amount | Any amount applied to your cash reserve |
| Purchase Fee Amount | The fee charged on this invoice |
Invoice documents
The Documents tab lists every file on the invoice, including ones the system generated for you.
- The list shows Active documents by default. Use Search and Filter to find a file or change the filter.
- In the Actions column, click the eye to view a file, the arrow to download it, or the pencil to edit its details. An info icon next to a file name means the system created it.